BDSP Partnership Kills Two Inefficiencies With One Solution

Online, March 30, 2012 (Newswire.com) - The business operates across a range of diverse sectors and has delivered projects in over 25 countries. Since setting up with just four members of staff in 1995 the business has expanded over the years and now has three international offices and 75 employees.

BDSP Partnership has recently made the decision to implement Workspace mini and Workspace Project Accounting in order to address the two key inefficiencies facing the business, as Director Ian Duncombe explains. "There were two real drivers in our decision to purchase Workspace, one was to enable better document and email management and the other was to improve cost control. "

With the huge body of work BDSP Partnership has accumulated over the past 17 years, locating useful reference documents has become increasingly difficult. "Some of our larger projects have been running for many years with over a hundred people working on them. Finding documents in our existing folder structure, or the public folders we've set up in Outlook, is an unwieldy task and we're coming across duplication and versioning issues all the time" says Mr Duncombe.

With fees being squeezed and margins eroding it was also becoming increasingly important for BDSP Partnership to have a tighter control over project spend. "We currently use spreadsheets and a timesheet application but these are not directly linked to resource forecasts which makes tracking project profitability extremely labour intensive" Ian explains.

Having been aware of Workspace for some years BDSP recently took a more serious look at the solutions it offered. Workspace is the leading document management software amongst the construction supply chain, storing business information in one central repository against the relevant projects, organisations and contacts. With the addition of Workspace Project Accounting, time, expenses and resource allocation can be tracked against projects with direct integration to Sage Financial Ledgers. This removes any duplicated effort between systems and provides real time visibility of project profitability.

"The document management side of the product is really impressive and by adding on Project Accounting we're killing two birds with one stone. The fact that the inputs and outputs match the way we currently work means minimal disruption to our processes, and the intuitive nature of the system will be easy to introduce to the rest of the business" says Ian.